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Submission model

WS.5 has introduced a two-level submission and publication model. Acceptance for presentation and acceptance for archival publication are not the same decision.

By archival publication, WS.5 means the formal publication of a complete, peer-reviewed manuscript in a durable scholarly venue, distinct from conference presentation and from inclusion in the WS.5 Book of Abstracts.

Conference presentation at WS.5

This includes all accepted contributions presented at WS.5: full papers, short papers, posters, demos, prototypes, panels, roundtables, workshops, tutorials, and artistic, design, and practice-based contributions.

Archival paper publication

This is a separate option for authors who wish to submit a complete paper for archival publication consideration. Inclusion in the archival paper publication requires submission of a complete manuscript, peer review of that manuscript, final acceptance, and completion of all required publication steps.

Important: Acceptance for presentation at WS.5 does not automatically imply acceptance for archival publication.

Types of contributions

 

Full papers

Full papers should present original research, substantial empirical findings, theoretical contributions, methodological innovations, technical systems, or critical analyses relevant to the WS.5 theme.

  • Stage 1 submission: anonymized abstract/proposal.
  • Presentation format: 20-minute presentation.
  • Archival option: eligible for the archival paper publication.
  • Expected archival manuscript length: normally 4–6 ACM formatted pages, or equivalent, including references.
  • Review: double-blind peer review for archival manuscripts.
  • Originality: submissions must not be simultaneously under review for another publication venue.
 

Short papers

Short papers should present focused research contributions, early-stage findings, position arguments, methodological notes, case studies, or compact technical and critical interventions.

  • Stage 1 submission: anonymized abstract/proposal.
  • Presentation format: 15-minute presentation.
  • Archival option: eligible for the archival paper publication if developed into a sufficiently substantive manuscript.
  • Expected archival manuscript length: normally 4 ACM formatted pages, or equivalent, including references. Shorter versions may be accepted for presentation but may not be suitable for archival proceedings.
  • Review: double-blind peer review for archival manuscripts.
  • Originality: submissions must not be simultaneously under review for another publication venue.
 

Posters

Posters are intended for work in progress, exploratory research, compact empirical findings, visual methods, design concepts, pedagogical experiments, or emerging questions.

  • Stage 1 submission: anonymized abstract/proposal.
  • Presentation format: poster exhibition in a dedicated session.
  • Publication route: included in the WS.5 Book of Abstracts, if accepted and if the final abstract is submitted.
  • Archival paper publication: not automatically eligible. Authors who wish to pursue archival publication should submit a full or short archival manuscript separately.
 

Demos and prototypes

Demos and prototypes are intended for functional systems, web-based tools, interactive interfaces, AI-mediated workflows, artistic systems, design probes, datasets, browsers, bots, visualizations, or other experimental artifacts.

  • Stage 1 submission: anonymized abstract/proposal, with optional link to anonymized supporting material where appropriate.
  • Presentation format: demo or prototype exhibition in a dedicated session.
  • Publication route: included in the WS.5 Book of Abstracts, if accepted and if the final abstract is submitted.
  • Archival paper publication: not automatically eligible. Authors who wish to pursue archival publication should submit a complete paper describing the system, method, evaluation, design rationale, or research contribution.
 

Panels and roundtables

Panels and roundtables should propose structured discussions on topics of broad relevance to the WS.5 community. Proposals may include research synthesis, methodological debate, conceptual controversy, policy discussion, community-building, or critical reflection.

  • Stage 1 submission: proposal of 500–1,000 words, including the topic, rationale, format, proposed participants or participant profiles, and intended contribution to the congress.
  • Presentation format: moderated panel or roundtable.
  • Publication route: included in the WS.5 Book of Abstracts, if accepted and if the final abstract is submitted.
  • Archival paper publication: not automatically eligible.
 

Workshops and tutorials

Workshops and tutorials should offer focused training, collaborative exploration, methodological exchange, technical instruction, artistic practice, design experimentation, or community development.

  • Stage 1 submission: proposal of 500–1,000 words.
  • Presentation format: flexible session, normally up to 1 hour.
  • Publication route: included in the WS.5 Book of Abstracts, if accepted and if the final abstract is submitted.
  • Archival paper publication: not automatically eligible.
 

Artistic, design, and practice-based contributions

WS.5 welcomes artistic, design, and practice-based contributions that engage the Web and generative AI through making, performance, intervention, prototyping, visualization, creative coding, documentation, curation, or critical practice.

  • Stage 1 submission: abstract/proposal, with optional documentation or portfolio link where appropriate.
  • Presentation format: exhibition, performance, demo, talk, installation, screening, or other suitable format, subject to feasibility.
  • Publication route: included in the WS.5 Book of Abstracts, if accepted and if the final abstract is submitted.
  • Archival paper publication: not automatically eligible. Authors who wish to pursue archival publication should submit a complete anonymized paper articulating the research, design, artistic, technical, methodological, or critical contribution.

Review process

 

Conference presentation at WS.5

All submissions are reviewed for relevance to the WS.5 theme, originality, clarity, feasibility, and contribution to the congress.
Submissions should be anonymized where possible. The Stage 1 decision determines whether the contribution is accepted for presentation at WS.5.

For posters, demos, panels, workshops, tutorials, and artistic, design, and practice-based contributions, Stage 1 acceptance is the main conference selection decision.
 

Archival paper review

Authors of full papers and short papers who wish to pursue archival publication must submit a complete manuscript by the archival manuscript deadline.

Archival manuscripts will be reviewed through a double-blind peer-review process. Each archival manuscript will receive at least two reviews, and acceptance for archival publication will require at least two positive reviews and a final decision by the Program Chairs. The archival review period will be no less than one month.

Anonymity

Initial submissions and archival manuscripts should be prepared for double-blind review. Authors should not include names, affiliations, acknowledgements, or other identifying information in the submitted file. References to the authors' own prior work should be made in a way that does not reveal identity during review.

The submission system may ask for author names and affiliations for administrative purposes, but these details will not be used for reviewer identification during double-blind review.

After acceptance, authors will be asked to submit a final version with full author names, affiliations, contact details, and any required acknowledgements, ethics statements, AI-use disclosures, conflict-of-interest disclosures, and rights information (please refer to the Policies tab in this website).

Attendance, presentation, and publication

At least one author of each accepted contribution must register for WS.5 by the author registration deadline and present the work at the congress.

Registration and presentation are required for inclusion in the conference program, but they do not guarantee archival publication.

For archival paper publication contributions, it requires:

  • timely submission of the complete final manuscript;
  • completion of all required revision, formatting, metadata, rights, and production steps;
  • compliance with applicable publication policies;
  • payment or waiver of any applicable publication charge, where relevant;
  • confirmation that at least one author has registered and presented the work.

If authors register and present at WS.5 but do not submit or complete the final article, the contribution will remain a conference presentation and may be included in the WS.5 Book of Abstracts, but it will not be included in the archival proceedings.

Registration fees cover participation in WS.5 and are separate from publication-related requirements or charges, where relevant.

Publication outputs

WS.5 proposes three outputs: the conference program, the WS.5 Book of Abstracts, and the archival proceedings publication.

 

Output 1

Conference program

The conference program lists accepted contributions presented at WS.5.
 

Output 2

WS.5 Book of Abstracts

WS.5 plans to publish a Book of Abstracts through Université Paris 8/Università degli Studi del Piemonte Orientale, with an ISBN. The Book of Abstracts is intended to provide a citable record of participation, especially for posters, demos, panels, workshops, tutorials, and artistic, design, and practice-based contributions.

The Book of Abstracts:

  • will include short final abstracts of accepted contributions;
  • will be published by the university, not by ACM;
  • will not be the archival proceedings of WS.5;
  • will not be part of the ACM Digital Library;
  • will not substitute for archival paper publication;
  • will not contain the full archival papers submitted to the archival paper track.

Authors retain copyright in their abstracts and grant WS.5 and the university a non-exclusive permission to publish the abstract in the Book of Abstracts, on the conference website, and in related congress materials.

Publication of an abstract in the WS.5 Book of Abstracts does not prevent authors from submitting a substantially developed full paper to the archival paper publication. ACM's prior-publication policy states that presenting work at a conference or workshop that does not publish formally reviewed proceedings does not disqualify it from ACM publication; the key is that the Book of Abstracts must not be presented as formally reviewed proceedings.
 

Output 3

Archival proceedings

WS.5 is preparing a separate archival paper track for complete full and eligible short papers. Inclusion in any archival proceedings will require full manuscript review, final acceptance, and completion of all required publication steps. Further information about archival publication will be announced after completion of the relevant publisher approval process.

Templates and submission format

 

Stage 1 submissions (deadline: June 5, 2026)

Stage 1 abstracts and proposals should be submitted through the WS.5 submission system using the WS.5 abstract/proposal format. Submissions should be anonymized where possible.
 

Archival paper submissions

Authors submitting to the archival paper track should use the ACM Primary Article Template in single-column review format. LaTeX authors should use the ACM acmart template in review manuscript mode for initial review. Accepted authors will receive final formatting and production instructions after the archival publication workflow is confirmed.
 

Book of Abstracts submissions

Final abstracts for the Book of Abstracts should use the WS.5 Book of Abstracts template, not the ACM paper template. The template will ask for title, authors, affiliations, contribution type, abstract, keywords, and any required disclosures.

Please also review the WS.5 policies on authorship, use of generative AI tools, research ethics, conflicts of interest, publication charges, and code of conduct before submitting.

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